Office Specialist and Training Coordinator

Give us a chance to meet you

The Sano Centre for Computational Medicine is a new International Scientific Foundation located in Kraków, Poland. Sano aspires to be a major translational scientific institute, operating at the meeting point of academic science, established MedTech industry, and emerging start-up environment, combining the best of these three perspectives. Established with support from the European Commission and the Foundation for Polish Science, Sano aims to be a major driving force behind the advancement of computational medicine for the benefit of healthcare systems worldwide.

Sano will act as a core technology and expertise provider for industry, and creator of innovation, developing state-of-the-art solutions for healthcare. Thanks to the substantial funding and excellent European partnership network, Sano will bring a critical mass to this transformational field of research, in order to translate scientific advancements onto clinical practice. Sano’s ambition is to become the Reference Centre for Computational Medicine in Central Europe and build a reputation as a leading center on a global level.

As a cross-disciplinary institution, Sano will use machine learning/artificial intelligence (ML/AI), large scale computer simulations, data science, and other computational technologies towards overcoming global challenges in healthcare systems. The research agenda will be executed in close collaboration with Partners in Poland, EU and USA.

We value:

Passion – Passion in what we do, engagement in Sano operations, taking responsibility, providing initiative, being happy at work.
Innovation – Boldness in articulating and pursuing novel ideas, courage to think outside the box.
Integrity – Directness, openness, tolerance and respect. Scientific integrity (we do not cut corners).
Diversity – Diversity in backgrounds, cultures and opinions of Sano employees. Promotion of women in STEM.

The Office Specialist and Training Coordinator will be responsible for Sano office operations and support activities for the Trainings at Sano, including PhD Programme. The Specialist will work closely with researchers and Partners’ representatives to ensure effective delivery of trainings for research staff. The person will work closely with Operations team, support general management and provide assistance in various organizational tasks.

You are excpected to:

Coordinate preparation for meetings and project-related events hosted by Sano: scheduling, catering, venues, transportation, attendance list, assistance for arriving attendees.
Take care of document and workflow management, perform additional office tasks.
Coordinate support activities connected with Sano Training Programme (collaboration with research team in preparing plans, schedules, questionnaires, evaluation forms and additional documents necessary for trainings).
Supports Sano PhD students in their contacts with universities and training institutions.
Compile and provide content for presentations, correspondence and reports; coordinate input from other contributors to documents and presentations.
Assist in developing plans concerning office and laboratory space.

As our successful candidate you should have:

Bachelor’s or Master’s degree.
Experience in Academia or Business (e.g., training coordination, Erasmus programme or other research exchange programmes).
Proven experience in organizing meetings and events, coordinating tasks like setting up schedules, organizing events, preparing presentations, arranging services etc. in a dynamic environment.
Strong operational, organizational and multi-tasking skills, combined with the ability to be equally efficient when working on site or remotely.
Strong communication skills, efficient use of on-line communication and coordination tools, solution driven focus, pro-active attitude.
Practical use of MS Office (Word, Excel, Power Point), experience in M365 toolset (Outlook, Teams, Sharepoint etc.) will be appreciated.
Highly efficient in time management.
Detail-oriented mindset.
Fluency in English.

We offer a contract for employment with an attractive salary and a wide range of benefits including private medical care, flexible working hours and partially remote work in the beginning (we expect to move back to offices later in 2021).

Sano is an equal-opportunity employer. We prioritize diversity and are committed to creating an inclusive environment for everyone. We value a spirit of enquiry and perseverance, provide the space to keep asking questions, and promote a culture of curiosity and creativity.

Do you recognize yourself in the job profile? Then we look forward to receiving your application.

Applications in .pdf should include:

a curriculum vitae;